Overcoming Clinical Trial Bottlenecks: Is ‘Aide’ the Key to Data Management & Efficiency in Healthcare?

Clinical trials are the backbone of pharmaceutical innovation, driving the development of new treatments and therapies that save lives. Yet, these trials are often mired in inefficiencies: fragmented data systems, slow patient recruitment processes, and cumbersome sample traceability workflows. These challenges not only inflate costs but also delay the delivery of critical treatments to patients.

At Steps AI, we believe advanced AI technology can solve these challenges. Our flagship product, Aide, is designed to address the complexities of clinical trials with its cutting-edge enterprise search and knowledge management capabilities. Here’s how Aide is helping reimagine clinical trials and unlocking new possibilities in healthcare.

The Key Challenges in Clinical Trials

Fragmented Data Across Systems: Clinical trial data often resides in silos—across electronic health records (EHR), clinical trial management systems (CTMS), and laboratory information management systems (LIMS). Extracting and integrating this scattered information is labor-intensive and prone to errors.
Inefficient Patient Recruitment: Finding eligible patients requires reviewing data from multiple sources, leading to delays and missed opportunities to engage viable candidates.
Sample Integration and Traceability: Managing biological sample data and ensuring traceability is a time-consuming task, further complicated by stringent regulatory requirements.

Aide’s AI-Powered Approach

Aide transforms how clinical trial data is accessed, analyzed, and utilized. By integrating seamlessly with existing systems and leveraging advanced AI capabilities, Aide addresses the most pressing pain points in clinical trials

1. Breaking Down Data Silos

Aide connects with diverse platforms like EHR, CTMS, and LIMS, providing a unified view of critical information.

Streamlined Access: Researchers can instantly retrieve patient histories, demographics, trial protocols, and sample data from a single interface.
Custom Knowledge Bases: Aide organizes trial information by phase, region, or department, enabling precise and secure searches.
Hybrid Search Technology: Aide’s AI-powered search reduces manual effort by providing accurate results in seconds.

2. Accelerating Patient Recruitment

Aide simplifies patient identification with its natural language query capabilities and large language model (LLM) integration.

Automated Eligibility Scans: Aide analyzes EHR data to match patients with trial criteria, saving researchers hours of manual work.
Conversational Queries: Users can search in plain language, receiving real-time, evidence-backed answers. For example, “Find patients over 50 with Type 2 diabetes and no cardiovascular history.”
Minimized Errors: Real-time data validation ensures accurate patient selection.

3. Streamlining Sample Management

Aide’s powerful data handling ensures seamless integration and traceability of biological samples.

Unified Sample Data: Researchers can access sample metadata alongside trial-specific identifiers.
Compliance Built-In: Granular access controls help maintain HIPAA and GDPR compliance while ensuring audit readiness.

Transforming Results with Aide

By implementing Aide, pharmaceutical teams can achieve measurable improvements:

Efficiency Gains: Data retrieval and management time can be decreased by 55%, allowing research teams to focus on core scientific activities.
Improved Recruitment: Patient recruitment timelines can be reduced by 45% while identifying 30% more eligible patients.
Streamlined Workflows: Sample integration time is cut by 60%, ensuring smoother and more reliable trial operations.
Cost Savings: Increased efficiency generates substantial financial benefits, with potential annual savings exceeding $1.2 million.

Pioneering the Future of Healthcare

At Steps AI, we’re committed to creating tools that solve real-world challenges. Aide exemplifies this mission by revolutionizing clinical trial operations and enabling faster, more reliable development of life-saving therapies. Whether it’s enhancing data management or improving team collaboration, Aide empowers organizations to innovate at scale.